Keystroke: r from Global menu.
(See also: Working with Word for Windows)
The Word Importer dialog allows you to control specific aspects of how DBT handles the import of Microsoft Word files. All options except one are check boxes.
Transcribe Courier to CBC: Any text in Courier font will be automatically marked as a run of Computer Braille Code when this item is checked.
Preserve hard page breaks: DBT will put the New Page code in wherever Word has a hard page break. (NOTE: Soft page breaks are ignored)
Preserve Skipped Lines: Where there is a Hard Carriage Return on a blank line in Word, DBT will also insert a blank line code. (Note: Take care that what appears to be a blank line, is actually a blank line and not "White Space")
Print Page Breaks: (This is a list box with four options)
- Ignore - Page breaks in the Word document will be ignored.
- Mark from Word document - This option will insert "Print Page Indicators" at the appropriate point in the document. Care should be taken when using this option. These Print page indicators are usually only required for documents such as school exercise books or minutes of a meeting, where the print page numbers are often referrenced.
- Treat hard page breaks as print page breaks - A "Hard Page Break" is one which is inserted into a Word document intentionally using the Word command Ctrl + Enter. (Note: Many authors use the Enter key to force text on to a new page. This does not cause a new page in a braille document.)
- Use publishers' <ipp no=#> reference page tags - Some publishers provide electronic files where the print page number is defined within HTML/XML Style tags. If this box is checked, DBT will insert appropriate "Print Page Indicators".
Treat Braille and SimBraille fonts as braille: If you use either of these two fonts in your Word document, this text is imported into DBT exactly as is.
Allow embedded DBT codes, e.g., [[*pg*]]: It is now possible to include DBT Codes in a Word document, provided they are enclosed as shown.
Ignore: There are four check boxes in this group.
- bold - Check this if you do not wish to show bold indicators from your Word document.
- italics - Check this if you do not wish to show italic indicators from your Word document.
- underline - Check this if you do not wish to show underline indicators from your Word document.
- language switches - Word can have a nasty habit of automatically adding language indicators when you do not want them. Check this to have them ignored.
To fully understand this concept, please refer to Section 9 in the publication: Rules of Unified English Braille, Second Edition 2013, Page 91, Section 9: Typeforms. (This publication is often referred to as "RUEB".)
If you do not have a copy of this publication, you may either:
download it from http://www.iceb.org/ueb.html.
or get it from your DBT installation media.
In the Root folder of your DBT CD you should find the two files:
1. Rules of Unified English Braille 2013.pdf.
2. Rules of Unified English Braille 2013 (linked).pdf.
Select the first if you wish to print a copy, and the second if you wish to view it on screen.
This final section of the dialog is presented in 3 columns.
The first column identifies the six transcriber-definable mappings, "Script", and "#1" thru "#5". These correspond to Typeform Indicator numbers as listed in RUEB.
Please note that you must add a Transcriber's Note to explain to readers what each indicator means in the particular document where they are used.
Each row of the second column contains a drop down selection list of these choices:
- "(Unused)" - no further entry required
- "Font Is" - enter full (exact) name of Font
- "Font Contains" - name of Font contains (i.e. enter partial font name)
- "Highlight is" - enter color from Supported Highlight Colors list
- "Text Color is" - enter color from Supported Text Colors list
- "Drop Shadow" - no further entry required
- "Outline" - no further entry required.
Use the third column to enter a font name, partial font name, highlight color or text color when using any of list items 2 - 5.
Supported Highlight Colors: yellow, dark yellow, bright green, green, turquoise, teal, pink, red, dark red, blue, dark blue, violet, gray-50%, gray-25%, black
Supported Text Colors: red, dark red, orange, yellow, light green, green, light blue, blue, dark blue, purple.