Chapter 5: Page Numbering

Menu-Driven Page Numbering

“Menu-driven page numbering” refers to the setting of page numbers by using the menu. By selecting “Document: Page Numbering” you can set the placement of braille page numbers and print page numbers; you can also tell DBT where to start page numbering (page 1 or page 2, etc.).

By selecting “Layout: Set Page Number,” You can tell DBT how to number a specific braille page. If you want, you can make your first page say “45” and your fifth page say “3”. You can also tell DBT whether the number should be shown in Arabic or Roman numerals.

Overriding Menu-Driven Page Numbering

If you want to set page numbering in some way that is not possible by using the menu, you will have to use codes. There are many reasons why you might need to do special page numbering, but the most common is preliminary page numbering.

Preliminary Page Numbering

In order to create preliminary page numbers, start by making sure that under “Document: Page Numbering”, the first page number to be displayed is set to “1.” Also, check the page number positions; if you want print page numbers, be sure that the settings match your preferences. The easiest way to ensure this is to use the “Textbook” format.

In order to set the first preliminary page to braille page “p1”, place the cursor at the beginning of the document. Enter the code “[pv1~p]”. This code tells DBT to set the current braille page to Page 1 (“pv1”) with a prefix of p (“~p”). DBT will automatically increase the page number, with the prefix, on each new braille page. When you want to remove the prefix, simply tell DBT there is no more prefix, by entering the code “[pvX~]”. “X” is the braille page number (usually 1, but when there are multiple volumes the number varies) — you will need to enter that number. The code goes at the beginning of the page that you are setting.

When it is time to enter a print page number, place the cursor at the beginning of the PRINT page. Note that the DBT print page will most likely be different from the “Reference” page number you are setting. You may enter the code for the new print page by using the menu or by entering the code directly. If you wish to use the menu, select “Layout: Page Code: New Reference Page”. The shortcut key is ALT+ENTER, and the resulting code is “[lea]”; to set the print page number, simply type the page number directly following the code, with a single space following the page number. Example: “[lea]45 “

You may enter the print page number one of three ways:

1.                    Use the menu, selecting “Layout: Page Codes: New Reference Page”

2.                    Using the shortcut key, by pressing ALT+ENTER

3.                    Typing in the code by hand, by using CTRL+[

You should know an important code, especially if you are transcribing textbooks. It is the [lec] code, and it tells DBT to override the most recent print page number. This is commonly used for continuing after a series of blank print pages. Example:

[lea]123-127 word [lec]127

would assign “123-127” as the print page number at the point of the print page break, but then, for use on any continuation pages, replace that range with just “127”.

How to Create a Table of Contents

To create a table of contents, be sure you are in either the “list.” style (for a single level) or the “outline.” style (for two or more levels). Type the name of the content heading (such as [Chapter] “1”), followed by the “Flush right w/leader” code. This code is “[fr;p~”.]” and may be accessed through the shortcut key by pressing ALT+F7. It may also be accessed through the menu by pressing ALT+L-L-W (Layout: Line Codes: Flush Right w/Leader). Following this code, you may follow one of two paths:

·         For a single page number, simply type the number and the ENTER key, forcing a new line to begin the next item in the table of contents.

·         For more than one number (for instance, if you are listing both print and braille page number), press CTRL+B (Or ALT+L-C-G) to group the words. The code is paired as follows: “[:][;]”. All words between the codes will be grouped, and this will keep the line from wrapping. Please note that, according to the BANA guidelines, only the print page should be listed.

If you are using the outline style, remember that you may move in or out a level by pressing ALT + RIGHT or LEFT ARROW.

Summing Up

Whenever you are transcribing in textbook format, knowing how to handle page numbers is critical. Having read this chapter, you should now be able to set page numbers using menus, as well as directly entering the codes.